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Bylaws
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ARTICLE I: INCORPORATION
The association shall be incorporated as a nonprofit
organization registered in the Commonwealth of Pennsylvania.
ARTICLE II: FINANCES
Section 1 The Board of Directors shall
determine membership dues.
Section 2 The Board
of Directors shall approve a yearly budget for each
fiscal year at its first annual meeting.
Section 3 The Board
of Directors shall review and approve association expenditures
following Policy and Procedure Guidelines.
ARTICLE III: NOMINATION AND ELECTION
PROCEDURES
Section 1 Elected Officers. The Nomination
and Election Committee shall make nominations for three
of the elective offices, with the approval of the Board
of Directors, March 15.
Section 1.1 The Vice
President President-Elect, Secretary, and Treasurer
shall be elected biennially.
Section 1.2 The Vice
President President-Elect shall assume the office of
President at the conclusion of the preceding President's
term.
Section 1.3 Acceptance
of nominees shall be secured by the Nomination and Election
Committee prior to mailing the ballots. There should
be at least two nominees for each of the three elective
offices.
Section 1.4 The Secretary
shall issue ballots to each association member by April
15, each election year. Ballots shall be returned by
mail and postmarked no later than April 30. Results
shall be announced in a timely manner that will allow
officers to assume office July 1.
Section 2 Board of
Directors. Members of the Board of Directors will be
elected to staggered terms by the membership of their
constituencies.
Section 2.1 Board members,
representing each of the constituencies, and the three
at-large positions will be elected to three (3) year
terms.
Section 2.2 By March
15, the Nomination and Election Committee shall solicit
nominations from each of the constituencies.
Section 2.3 Acceptance
of nominees shall be secured by the Nomination and Election
Committee prior to mailing the ballots, each elective
year. There should be at least two nominees for each
position.
Section 3 Regional
Chairpersons. Each Regional Chairperson will be elected
to a two (2) year term.
Section 3.1 During
the fall meeting of each region, the outgoing Regional
Chairperson shall solicit nominations to fill this position.
Section 3.2 Election
for Regional Chairpersons shall be conducted during
the regional meetings held at the annual conference.
Section 4 In case of
a tie in an election, the tie will be broken by a run-off
election within that constituency or office.
Section 5 Special Appointments.
A special appointment to the board may be made when
the Board of
Directors believes that special circumstances warrant
it. On those occasions the specific duties
and the term of appointment shall be clearly defined
by the Board.
ARTICLE IV: DUTIES OF OFFICERS
Section 1 The President shall act as chairperson
and presiding officer of the Board of Directors and
shall act as presiding officer at the annual general
membership meeting. In addition, the President shall:
develop
a plan of action in conjunction with the Executive Committee
designed to accomplish the association's goals;
recommend
to the Executive Committee and appoint those persons
approved to chair standing and ad hoc committees;
distribute
to the chairs of standing and special committees a written
description of their duties;
coordinate
the activities of standing and ad hoc committees;
report on the status of the association at the annual
conference;
make periodic written reports to the membership citing
the association's progress toward accomplishing its
goals;
submit
endorsement letters to NADE awards committee for all
PADE award recipients;
act as liaison to other associations, institutions,
or legislative bodies as necessary to promote the goals
of the association;
review
and proofread all major written PADE documents, e.g.
brochure, conference program, newsletter.
Section
2 The Vice President (President-Elect) shall act
as presiding officer of the association in the absence
of the President. In addition, the Vice President shall:
supervise and assist the activities of the conference
planning committee;
coordinate the activities of the regional representatives;
chair the meeting of the regional chairpersons during
the annual conference;
conduct liaison activities as necessary to promote the
association's goals;
secures and presents 'thank you' plaque to outgoing
President;
carry out additional duties at the discretion of the
President and the Board of Directors.
Section 3 The Secretary shall record the proceedings
of all general and special meetings of the membership
and the Board of Directors. In addition, the Secretary
shall:
keep attendance roster that denoted term of service
for each Board member and attendance at Board Meetings
in accordance with Article V, Section 2 of the Constitution;
submit news of the Board Meetings to the editor of The
PADE Informer.
act as chairperson of Nominations and Elections Committee
Section 4 The Treasurer shall be responsible
for all financial transactions of the association, including
the annual conference. In this capacity, the Treasurer
shall:
receive and deposit all dues and other income;
execute payment for all expenditures authorized by the
Board of Directors;
maintain accurate records of all financial transactions;
prepare and present a financial report at each general
and special meeting of the membership and Board of Directors.
ARTICLE V: DUTIES
OF REGIONAL CHAIRPERSONS
Section 1 The Regional
Chairpersons shall be responsible for providing leadership
to the region represented. In addition, the Regional
Chairperson shall:
promote communication among
PADE members in region;
act as liaison between region and Board of Directors;
maintain the finances of the region;
preside over the regional meeting during the annual
conference;
coordinate at least one regional workshop, each year,
on a theme suggested by the PADE members in a region;
conduct election for succeeding Regional Chairperson
during the regional meeting during the PADE conference;
provide a written report on regional activities for
each issue of The PADE Informer;
report on finances and provide receipts to the treasurer
within 30 days of the regional conference;
follow all procedures established in "Procedures
for PADE Regional Workshops" in the Policy Handbook.
ARTICLE VI: DUTIES
OF THE BOARD OF DIRECTORS
Section 1
The Board of Directors shall conduct the affairs of
the association as specified in Article V, Section 1.1
of the Constitution.
Section 2
Attendance Policy. Board members must attend at least
seventy-five percent (75%) of the Board of Directors
meetings held during each year of service. For those
who do not meet the attendance criteria, immediate dismissal
from the Board may occur with correspondence from the
PADE President explaining the dismissal.
Section 2.1
Board members are to notify the President in a timely
fashion when they are not able to attend a Board meeting.
ARTICLE
VII: COMMITTEE RESPONSIBILITIES
Section 1 Chairpersons
of Standing and Ad Hoc Committees shall be notified
of their appointment in writing and shall be given a
written description of their duties.
Section 1.1
Chairpersons shall be responsible for general duties
such as:
• preside at committee
meetings;
• provide an agenda for each meeting;
• appoint committee members to complete various committee
tasks;
• keep minutes of all meetings for archives;
• provide an oral and/or written report on committee
activities at Board meeting;
• submit budget requests for Board approval when appropriate.
Section 2
Committee constitution and specific chairperson duties
are as follows:
Section 2.1
The Nominations & Election Committee shall consist
of the immediate past-President, the three Regional
Chairpersons, at least one Board Member (not holding
another position named on this committee) and the Secretary
who shall act as chairperson of the committee. This
committee shall be responsible for implementing the
procedures to fill all elected positions as outlined
in Article III of the Bylaws.
Section 2.2
The Membership Committee shall consist of a chairperson
and at least three PADE members. This committee shall:
• develop and implement
a recruitment plan for membership maintenance and growth;
• prepare a membership brochure to be distributed prior
to the beginning of the membership year;
• maintain and update the association's membership on
a regular and consistent basis;
• answer all correspondence regarding PADE membership;
• forward draft copy of brochure to President and President-Elect
for review;
• provide mailing labels to other committees and Board
members as needed.
Section 2.3
The Conference Planning Committee shall consist of the
Conference Chairperson, the Vice President, the Treasurer,
and other PADE members selected by the chairperson and
approved by the Board of Directors. This committee shall
oversee all preparations for the annual conference,
including but not limited to:
• appointing and supervising
appropriate committee;
• selecting conference location and facilities;
• developing the conference program by soliciting proposals
and determining keynote speakers;
• managing the finances of the conference;
• coordinating conference publicity;
• forward draft copy of the conference program to the
President and President-Elect;
• evaluating conference publicity.
Section 2.4
The Publication Committee shall be chaired by the newsletter
editor and consist of at least three other PADE members.
This committee shall supervise and coordinate the production
of PADE publications, specifically The PADE Informer.
Section 2.5
The Strategic Planning Committee shall be comprised
of a chairperson and five PADE members. The committee
shall provide an annual review and update of PADE's
current strategic plan and, at the pleasure of the Board,
draft a new multi-year plan for the Board's review and
adoption. The committee serves to assist the Board with
strategic management.
Section 2.6
The Research, Monograph & Occasional Papers (RMP)
Committee shall consist of four to six members from
the Board of Directors and general membership. This
committee supervises the process and publications of
the annual conference proceedings, monographs, and occasional
papers.
Section 2.7
The Constitution and Policy Handbook Committee shall
consist of at least two members and a chairperson from
the Board of Directors. The committee supervises changes
to the constitution and bylaws.
Section 2.8
The Political Liaison Committee shall consist of at
least five members and a chairperson from the Board
of Directors and general membership. The committee recognizes
the need for members to become politically involved
in the political process at the state and national levels.
Section 2.9
The Awards Committee shall consist of at least three
members and a chairperson from the board of Directors
and general membership. The committee supervises the
awards procedure, identification of award recipients,
and presentation of awards.
Section 3.0
The Finance Committee shall consist of a chairperson,
the Treasurer, and at least two other PADE members.
The Treasurer shall not act as chairperson of the Finance
Committee. The overall responsibility of the Finance
Committee shall be to supervise the financial transactions
of the association.
• review bank statements
semi-annually;
• assist the President and Treasurer in developing an
annual budget proposal for review and action by the
Board of Directors;
• assist the President, Treasurer, and conference planning
chair in the development of a conference budget;
• designate a member of the committee to receive and
track all conference registrations;
• annually review and, if necessary, change bank signature
cards for the association;
• establish written fiscal standards for the organization
including limits for levels of reimbursement;
• investigate costs for association expenses not listed
above.
Section 3.1
The Cultural Diversity Committee will be open to any
PADE member who expresses a desire to join the committee.
This committee will establish the needs, issues, and
concerns of culturally diverse students and/or faculty.
The committee shall minimally consist of a chairperson
and three other members.
ARTICLE
VIII: QUORUMS
Section 1 A simple
majority of the members of the Board of Directors shall
constitute a quorum. In case of inclement weather or
other extenuating circumstances, as determined by the
President, at least five (5) members in attendance will
constitute a quorum for meetings of the Board of Directors.
Section 2
The members present shall constitute a quorum for meetings
of the general membership or committees.
ARTICLE
IX: VACANCIES
Section 1 A vacancy
in the office of President shall be filled, for the
remainder of the term, by the Vice President. This succession
does not prevent a person who succeeds to the Presidency
because of a vacancy from serving a normal term as President,
as provided in the Constitution (Article V, Section
2).
Section 2
A vacancy in the Vice Presidency may be filled by a
special election to be arranged by Board of Directors
and the Nominations and Elections Committee.
Section 3
Appointments to fill vacancies in the offices of Secretary
or Treasurer shall be made by the Board of Directors
for the duration of the unexpired term.
Section 4
If a member of the Board of Directors resigns or is
removed from office for any reason, a new appointment
from the same constituency shall be made by the Board
to serve until the next election.
Section 4.1
The runner-up from the most recent election in the constituency
in question shall be given first refusal for the appointment.
Section 4.2
If there is no runner-up within a constituency to fill
a vacancy, a special election shall be held or the Board
of Directors shall appoint an individual from that constituency
for the duration of the unexpired term.
Section 5
If a member of the Board of Directors, exclusive of
officers, changes constituencies, it shall be considered
an automatic resignation and vacancy shall be filled
according to Article IX, Section 4 of the Bylaws.
Section 6
Appointments to fill the remainder of a term vacated
by a Regional Chairperson shall be made by the President
with approval of the Board of Directors.
ARTICLE X: OFFICIAL YEARS
Section 1 The membership
year she begin January 1 and end December 31.
Section 2
The fiscal year shall be July 1 to June 30.
Section 3
The elective and appointment year shall be
July 1 to June 30.
ARTICLE XI: RULES OF ORDER
Robert's Rules of Order, revised edition,
shall govern the Association in all cases to which they
are applicable and in which they are consistent with
the Constitution and Bylaws.
ARTICLE XII: INITIATIVE, REFERENDUM,
AND RECALL
Any officer or member of the Board
of Directors of the association may be recalled, any
proposed action on behalf of the association may be
initiated, or any action taken by the Board of Directors
on behalf of the association may be referred to the
membership by means of a properly worked petition setting
forth the action requested. The petition must be signed
by one-sixth of the members in good standing of the
association. Any action or initiative, referendum, or
recall shall require a noticed motion and a majority
vote of the membership or two-thirds of those members
present at any annual meeting of the association.
ARTICLE XIII: AMENDMENTS
The Bylaws of this Constitution may be
amended by action of the members of the Board of Directors
during the annual conference or by ballot. In either
case, a vote of the simple majority of the ballots cast
by members in good standing is needed to pass the amendment.
Proposed amendments to be voted upon at the annual conference
must be sent to all members at least one month in advance
of the conference.
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